These are forms and instructions that work with the travel policy. Please see the latest policy for current information.
Please note: This web page is a resource for faculty, staff and administration. The policy referenced here is not for students.
Instructions for domestic and international travel
Submitting an Expense Report
Travelers submit a completed expense report and a requisition signed by the traveler’s supervisor and the traveler either before or within 10 business days after returning from travel. Travelers note expenses paid with a P-card and any cash advances and return excess cash advance monies. Travelers provide the following applicable documents:
- Conference schedule of events
- Original itinerary and method of payment for airfare
- Original rental agreement showing proof of payment for vehicle rental
- Original ground transportation receipt showing proof of payment
- Original lodging bill or receipt showing proof of payment
- Receipt from conference sponsor or copy of registration form and proof of payment
- Mileage calculation using Google Maps
- Itemized receipts for allowable expenses. M&IE receipts are not required for travel within the United States
International Travel
- The college will reimburse travelers up to the international per diem rates. Go to the U.S. Department of State website at https://aoprals.state.gov/web920/per_diem.asp for per diem rates for international travel.
- For a breakdown of the per diem rates find that information at https://aoprals.state.gov/content.asp?content_id=114&menu_id=101.
- Itemized receipts for allowable expenses. M&IE receipts are not required for travel outside of the United States. The college will reimburse travelers for international expenses using a back dated currency conversion calculation that coincides with the date the expense was incurred (www.oanda.com/currency/converter/).
- Conference schedule of events
- Original itinerary and method of payment for airfare
- Original rental agreement showing proof of payment for vehicle rental
- Original ground transportation receipt showing proof of payment
- Original lodging bill or receipt showing proof of payment
- Receipt from conference sponsor or copy of registration form and proof of payment
Resources
